access>CINEMA seeks to hire an Office Administrator

access>CINEMA seeks to hire an Office Administrator

access>CINEMA wishes to appoint a full-time Office Administrator.

access>CINEMA is the resource organisation for regional cultural cinema exhibition in Ireland and is funded by the Arts Council. We work with a network of arts centres, film societies, arts festivals and other local arts organisations to develop cultural cinema across the country. access>CINEMA currently services over 80 member groups screening on various exhibition formats. 

access>CINEMA’s role is to support local programmers with film advice and expertise as well as providing our core service, the booking and despatch of films for screenings. access>CINEMA has experienced strong growth in membership and audience numbers in recent years. We expect further growth and development in our activities and services in the future.

access>CINEMA wishes to appoint an Office Administrator on an initial 12 month fixed-term contract beginning in June 2017. This will be a key position in the organisation and the person appointed will play a significant role in supporting the film programming service that we provide.


Position: Office Administrator

Contract offered: Initially 12 months, full-time fixed term

Interview date: Friday June 2nd

Proposed start date: Monday June 12  

Reporting to the Director, the Office Administrator is a key support role within the organisation. The position is a junior one, but will provide the opportunity for the right candidate to be part of a growing organisation.

The role will focus on helping to coordinate the despatch of films and publicity/promotional materials to our clients for their screenings, as well as carry out general administrative support for the access>CINEMA office and team.

The main responsibilities associated with the position will include, but will not be limited to, the following:

  • Co-ordinating the transport of films on all screening formats
  • Co-ordinating the sending of film promotional materials to clients, including images, posters and other promotional assets
  • Maintaining databases used by the organisation
  • Collecting film audience and box office data from clients
  • Administrative preparation, co-ordination and support for access>CINEMA events including information sessions, programming meetings and screening days
  • Providing general administrative support to other staff as required and instructed
  • General day-to-day office administration tasks including answering the phone and postal duties

Skills/Competencies required:

Applicants must:

  • Possess good administrative and IT skills
  • Have good written and verbal communication and presentation skills with excellent attention to detail
  • Possess excellent inter-personal skills and be clear, concise and professional in their dealings with both member client groups and other staff members
  • Have strong organisational skills and an ability to work both on one’s own initiative, but also as part of a small but busy team
  • Be able to work under pressure and prioritise workload
  • Be a good timekeeper

The ideal candidate must be hard-working, enthusiastic and prepared to become an integral part of a small, dedicated team.

A 1-year contract will be offered initially, beginning with a 3-month probationary period.

Application Process:

Interested applicants are invited to submit a covering letter accompanied by a detailed CV highlighting relevant experience and that lists two recent references.

Applications will be accepted by email only and should be sent with the subject line “Office Administrator” to:

The closing date for applications is 5pm, Friday, May 26, 2017.

Short-listing of candidates will be made on the basis of the information presented in the CV and covering letter submitted.

Interviews will be held in Dublin on Friday June 2nd.

All applications received will be acknowledged by email.